Plan, book, and contract — without spreadsheets
Every booking moves through a clear lifecycle from outreach to wrap. Steps can’t be skipped, statuses can’t drift, and every change is auditable.
For film, TV & live production
Crew management that matches the way productions actually run.
CrewDone separates producer intent from production execution from legal commitments — so plans can change without breaking what's been promised. One source of truth from first outreach to final paycheck.
Built for the parts of production that other tools skip.
Crew engagement isn't a calendar problem. It's a coordination problem, a compliance problem, and a contract problem — all at once.
Compliance-driven eligibility
Crew aren't eligible until their compliance packages are approved and current. The system blocks ineligible offers before they go out — not after the call sheet.
One portal for the whole crew
Bookings, contracts, timecards, callsheets, receipts, and compliance — in one place crew actually use. No more scattered texts, lost PDFs, or Sunday-night reminders.
Production Managers
Run the day, not the inbox.
- Dashboard rollups for what needs your attention right now
- Bulk booking, contracting, and cancellation with full audit trail
- Tiered cancellation workflows that handle pay and acknowledgement
- Timecard review and payroll export, end-to-end
Crew
Know what you said yes to.
- Every booking, contract, and callsheet on one calendar
- Sign contracts on your phone, not in a Dropbox folder
- Submit timecards and receipts in seconds
- Compliance items track themselves and warn you before they expire
Compliance & security
Built around the data you can't afford to leak.
Phone numbers and emergency contacts are encrypted at rest with field-level AES-256-GCM. SMS outreach is TCPA-compliant with full consent tracking. Every org's data is hard-isolated at the query layer, not just the UI.
How we handle sensitive data- Field-level encryption for PII at rest
- Blind-index lookup for inbound SMS routing
- TCPA disclosure flow with consent audit trail
- Multi-tenant isolation enforced in the query layer
- Full audit trail on every execution change
Ready to see it on your own production?
We'll walk you through CrewDone with your own staffing plan — your roles, your dates, your crew. No commitment, no scripted demo.