No skipping steps
You can't mark a day worked before it's contracted, and you can't contract a day that hasn't been confirmed. The system enforces what production reality already requires.
Execution
A clear lifecycle for every booking — first call to final paycheck.
Every booking day moves through a defined sequence of stages. Steps can't be skipped, statuses can't silently drift, and every change is captured in the audit trail.
The lifecycle
Seven stages, one source of truth.
Each booking day is in exactly one stage at a time, and the rules for moving between them are explicit. Crew, PMs, and producers all see the same status — because there is only one.
Stage 1
Outreach
Hold requested
Stage 2
Holding
Soft hold
Stage 3
Offered
Booking offer sent
Stage 4
Confirmed
Crew said yes
Stage 5
Contracted
Signed and locked
Stage 6
Worked
Day on set
Stage 7
Wrapped
Closed and paid
Released and Cancelled are also possible — both with their own audit trail and consequences depending on the stage they happen at.
Guardrails
The rules that make the lifecycle worth having.
No silent drift
Every status change is explicit, attributable, and timestamped. If something moved, you can see who moved it and why.
No surprise side effects
Plan changes never quietly mutate execution. Producer intent, production execution, and legal commitments are separated by design.
Cancellations
The right notice, the right comp, the right paper trail.
A pre-offer release isn't a contracted cancellation. CrewDone applies the right rules at the right stage, automatically — including crew acknowledgement and compensation tracking where they apply.
Pre-offer release
No contract, no penalty. A courtesy notice goes to crew and the slot reopens cleanly.
Confirmed cancellation
Crew gets a notice and an acknowledgement step. Compensation rules surface based on the stage and your org's policy.
Contracted cancellation
Tiered compensation applies automatically. The crew member acknowledges, and the audit trail captures every step.
Post-work change
Worked days never silently disappear. Adjustments require an Execution Change Request, with the original record preserved.
Change requests
Producers propose. PMs decide.
Producers can submit Execution Change Requests — to reschedule, swap, or cancel — without ever quietly mutating the production schedule. The PM remains the authority on what actually changes, and the request itself is part of the audit trail.
- Producers submit reschedule, swap, or cancel requests
- PM reviews and approves or rejects
- Approved changes apply with full attribution
- Original state preserved in the audit trail
Curious how this looks on a real crew slate?
We'll walk through the lifecycle on your own staffing plan, with your roles and dates.